Patient Privacy Policy
Patient Privacy Policy
At Ocean County Oral and Maxillofacial Surgery (“we”, “us”, “our”), your privacy and the confidentiality of your personal and health information are of utmost importance. This Patient Privacy Policy explains how we collect, use, protect, and disclose your information when you visit our website or receive services from our practice. By accessing our website or providing us with your information, you consent to the terms outlined in this policy.
1. Information We Collect
Personal Information
We may collect personal information that you voluntarily provide when you:
• Fill out forms on our website (such as appointment requests, newsletter sign-ups, or patient surveys).
• Contact us via phone, email, or through our online contact form.
• Register for events, webinars, or other services.
The personal information we collect may include your name, email address, phone number, mailing address, date of birth, insurance information, and other details necessary to provide you with dental care and services.
Health Information
In compliance with applicable healthcare regulations, we may also collect health-related information necessary for your treatment, such as:
• Medical and dental histories
• Diagnostic information
• Treatment plans and records
2. How We Use Your Information
We use the collected information for the following purposes:
• Providing Dental Care: To schedule appointments, deliver dental services, and manage your treatment plan.
• Communication: To respond to your inquiries, send appointment reminders, and share important updates related to your care.
• Administrative Purposes: For billing, record keeping, and ensuring compliance with legal and regulatory requirements..
3. Sharing and Disclosure of Information
We do not sell or rent your personal or health information. However, we may disclose your information in the following circumstances:
• With Your Consent: Any information will only be shared with third parties when you have given explicit consent.
• Service Providers: We may share your information with trusted third-party service providers who perform services on our behalf, such as billing services, IT, and marketing. These providers are contractually obligated to protect your data.
• Legal Requirements: We may disclose information when required by law, regulation, or court order, or to protect our rights, safety, or property.
• Healthcare Purposes: In accordance with healthcare regulations (e.g., HIPAA), we may share relevant information with other healthcare providers involved in your treatment.
4. Security of Your Information
We implement administrative, technical, and physical safeguards to protect your personal and health information from unauthorized access, disclosure, alteration, and destruction. These measures include:
• Secure servers and encryption protocols
• Regular monitoring and updates of our security practices
• Limited access to sensitive information by authorized personnel only
Despite our best efforts, no method of data transmission over the internet or electronic storage is completely secure. Please contact us if you have any concerns regarding your privacy.
5. Your Rights
You have certain rights regarding your personal and health information, including:
• Access: Requesting a copy of the information we hold about you.
• Correction: Requesting correction of any inaccuracies in your information.
• Restriction: Requesting restrictions on how your information is used or disclosed.
• Opt-Out: Withdrawing your consent for certain uses, such as marketing communications.
To exercise these rights or if you have any questions about your information, please contact us using the details provided below.
6. Cookies and Website Tracking
Our website may use cookies and similar technologies to enhance your online experience, analyze site traffic, and personalize content. You can control the use of cookies through your browser settings.
7. Children’s Privacy
Our website and services are not intended for individuals under the age of 18. We do not knowingly collect personal information from children. If you believe that a child has provided us with personal information, please contact us immediately so that we can take appropriate steps to delete such information.
8. Changes to Our Privacy Policy
We may update this Patient Privacy Policy from time to time to reflect changes in our practices or legal requirements. We will notify you of any significant changes by posting the updated policy on our website with a new effective date. We encourage you to review this policy periodically.
9. Contact Us
If you have any questions, concerns, or requests regarding this privacy policy or our handling of your personal and health information, please contact us using information below